Job Description
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Vacancy details
Salary: £33,593
Reference No. SR1892
Location: Cross Campus
Hours: 37 hrs / week|52 weeks / year
Contract: Permanent
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Job Details
Are you highly organised, detail-oriented, and passionate about creating structure that empowers others? We're looking for aTimetable Coordinator to join our dynamic team and play a vital role in ensuring every student and staff member starts their day on the right foot.
As Timetable Coordinator, you'll lead the planning, development, and maintenance of timetables and course schedules across the College. Your work will ensure our teaching, learning, and support functions run smoothly helping staff and students get the most out of every day.
Duties and responsibilities
- Lead the end-to-end creation and management of student and staff timetables.
- Develop planning tools in partnership with Curriculum Directors.
- Maintain and update course information within the College's Management Information System (MIS).
- Coordinate changes to student groups and timetables with minimal disruption.
- Ensure accuracy across all course listings on internal and external platforms.
- Track course funding eligibility and support audit readiness.
- Monitor attendance systems and troubleshoot data-related issues.
- Manage classroom allocations and ensure space is used efficiently.
- Provide user support for MIS platforms and contribute to continuous process improvement.
- Support wider college data entry tasks including enrolments, outcomes, and destinations.
- Deliver excellent customer service to internal and external stakeholders.
Job Requirements:
Essential:
- A high standard of education or equivalent substantial relevant experience.
- Strong knowledge of timetabling processes and related data management.
- Advanced Excel skills (e.g., formulas, lookups, pivot tables).
- Strong organisational skills and ability to manage competing priorities.
- Excellent communication and problem-solving skills.
- A collaborative mindset and ability to lead cross-departmental tasks.
- Attention to detail and commitment to data accuracy.
Desirable:
- Experience working in a Further Education (FE) setting.
- Understanding of curriculum management and support systems.
- Computer-related qualifications or formal training.
The right candidate will have:
- High standards of communication and interpersonal skills.
- The ability to work as a team.
- A strong attention to detail.
- The ability to work towards deadlines.
- Highly motivated and enthusiastic.
- Excellent attendance and punctuality.
Why choose us?
Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.
What we offer:
- A dedicated and friendly team of professionals who are keen to develop and learn
- Excellent pension provision
- Annual Staff Awards
- CPD days - opportunities to grow and development through mentorship and coaching
- Free onsite parking
- Staff appreciation days
- Eye care vouchers
- Onsite Starbucks & Restaurant
- Well-being days & activities
- Electric Vehicle Scheme*
- Discounted gym membership
- Hybrid Working available
- Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
- Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance
* subject to terms & conditions