Job Description

At Octavia House Schools, we have a passionate team delivering high-quality trauma-centred therapeutic education, supporting and building relationships with pupils who have adverse childhood experiences (ACEs) and complex social, emotional and mental health (SEMH) needs, as well as other associated special educational needs and disabilities (SEND). Octavia House schools have been leading the way in therapeutic education since 2012. Recent Independent School Inspectorate's routine and material change inspections of our London and Essex schools were successful and highlighted a rare significant strength. This is in addition to our previous outstanding Ofsted reports which demonstrate the strength of our provision across all sites and the success of our specialist therapeutic approach.

We have a unique & exciting opportunity for a School Administratorto make a genuine difference in our pupils' lives across our trauma-centred therapeutic primary school (KS1-KS2) inGreat Baddow, Essex, on a full time basis.

This is a fantastic opportunity for those looking to take the next step in their career and play a key role in shaping one of our schools, supporting our pupils with SEMH needs across KS1-KS2.

Although we are a specialist setting, we proactively welcome applications from both experienced mainstream and specialist colleagues, from varying disciplines, who would like to extend their skill base. You will be supported by leaders at OHS with delivery and ongoing professional development, ensuring you are well equipped to meet the needs of our pupils.

Key Responsibilities
As our School Administrator, you will play a central role in ensuring the smooth, organised and effective day-to-day running of the school. You will be a welcoming and professional first point of contact for pupils, families, visitors and professionals, while providing high-quality administrative support to the wider school team.

Your responsibilities will include:

• Providing a warm, professional and efficient reception service and acting as the first point of contact for the school.
• Managing telephone calls, emails, visitors and general enquiries, responding appropriately and directing queries where necessary.
• Providing administrative support to the Headteacher and senior leadership team, including diary management, correspondence and meeting arrangements.
• Maintaining accurate pupil, staff and school records, databases and filing systems.
• Completing data-entry and general administrative tasks to support the effective operation of the school.
• Preparing and distributing letters, newsletters, reports, progress packs and other communications to families and professionals.
• Managing incoming and outgoing post, deliveries and correspondence.
• Supporting the accurate recording of financial transactions, expenditure and receipts.
• Supporting pupil medication processes, ensuring medication is managed safely and securely in accordance with school procedures.
• Supporting safeguarding arrangements and maintaining the highest standards of confidentiality and data protection.
• Building positive, professional and respectful relationships with pupils who may have complex social, emotional, behavioural and mental health needs.
• Supporting start-of-day and end-of-day routines and contributing to the smooth running of the school day.
• Helping to maintain a safe, secure, organised and welcoming school environment.
• Where required, supporting breakfast, breaktime snack and lunchtime provision, including keeping relevant areas clean and tidy.
• Promoting and actively supporting the school's commitment to equality, inclusion and safeguarding.
• Working flexibly and collaboratively with colleagues and undertaking other reasonable duties, appropriate to the role, to meet the needs of the school.

Benefits

• We want our staff to feel valued, supported and able to thrive in their role. As part of our team, you will benefit from:
• Seamless therapeutic team model - working as part of a genuinely collaborative team supporting the needs of our pupils.
• Competitive pay scales with performance-linked pay progression.
• Performance bonuses recognising exceptional contribution and achievement.
• Generous holiday entitlement through our innovative 6 weeks on, 2 weeks off calendar.
• Vitality private healthcare package, including physical and mental health support, private GP access, medical, dental and eye care, lifestyle benefits, heavily discounted gym membership, rewards and an Employee Assistance Programme.
• A MacBook provided for use at work and at home.
• High-quality professional development and career progression opportunities, including financial support of up to 100% towards relevant professional qualifications.
• A balanced and sustainable workload, with realistic and proportionate expectations and dedicated time for meetings, training and professional development.
• Complimentary meals and drinks while at work.

Early applications are encouraged. We welcome candidates who are available to start on 4 January 2027 (or sooner!)

Information about the School

Our teachers and therapists 'work as one'. We are specialists in education and therapy for pupils who have suffered adverse childhood experiences. Our schools provide an ambitious curriculum, designed to give pupils the knowledge and 'cultural capital' they need to succeed in modern British society. As well as getting the therapy they need, pupils study a range of national curriculum subjects.