Job Description

Job Details:

Are you highly organised, detail-focused, and passionate about data accuracy? We are looking for a proactive and reliable MIS Officer to join our busy Management Information Systems (MIS) team and play a vital role in maintaining accurate learner data that underpins funding, reporting, and quality assurance across the College.

This is an excellent opportunity for someone with strong data management skills who enjoys working collaboratively in a fast-paced educational environment.

Duties & Responsibilities
Maintain the accuracy and credibility of learner records across all information systems to support business intelligence reporting and funding compliance
Manage and update learner data throughout the academic year, including:
Learner enrolments
Timetable and room management
Course changes and learner transfers
Learner progression and outcomes
Destination data
Assist with ILR data cleansing using validation tools such as FIS and PDSAT, alongside internal monitoring processes
Lead on specific tasks or projects supporting strategic and system developments, including the implementation of new software, updated workflows, and process improvements
Produce guidance documentation and deliver training or demonstrations to ensure consistent data practices across the College
Work with external systems and agencies (e.g. Learner Loans, HE Loans, Local Authorities) in line with data sharing agreements
Liaise with subcontractors and partners to ensure data integrity
Support audit, funding methodology, Ofsted data practices, and quality processes in collaboration with the Head of MIS
Proactively monitor data quality and identify opportunities to improve assurance processes
Job Requirements:

Essential:

A high standard of education or equivalent substantial relevant experience.
Strong knowledge of timetabling processes and related data management.
Advanced Excel skills (e.g., formulas, lookups, pivot tables).
Strong organisational skills and ability to manage competing priorities.
Excellent communication and problem-solving skills.
A collaborative mindset and ability to lead cross-departmental tasks.
Attention to detail and commitment to data accuracy.

Desirable:

Experience working in a Further Education (FE) setting.
Understanding of curriculum management and support systems.
Computer-related qualifications or formal training.
The right candidate will have:
High standards of communication and interpersonal skills.
The ability to work as a team.
A strong attention to detail.
The ability to work towards deadlines.
Highly motivated and enthusiastic.
Excellent attendance and punctuality.
Why choose us?

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:
A dedicated and friendly team of professionals who are keen to develop and learn
Excellent pension provision
Annual Staff Awards
CPD days - opportunities to grow and development through mentorship and coaching
Free onsite parking
Staff appreciation days
Eye care vouchers
Onsite Starbucks & Restaurant
Well-being days & activities
Electric Vehicle Scheme*
Discounted gym membership
Hybrid Working available
Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance

* subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found onGOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College's website,found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.