Job Description

Job Title Administrative Assistant
Grade/Salary LGPS point 5-6 depending on experience

Actual salary £22,001 to £22,340 per annum (incl. Outer Fringe Allowance)
Hours 37 hours per week. Monday to Thursday 8.00am to 4.00pm, Friday 08.00am to 3.30pm

38 weeks (term time only)
Date Required As soon as reasonably possible
Closing Date Thursday 20thNovember @ Midday
Interview Date w/c 24th November 2025
Reporting To Administrative Manager

Details

We are looking to appoint a hard-working, organised, and reliable individual who will provide administrative support to the Department. The successful applicant will need to be a good team player and will work as administration support. You will have a sound knowledge of administration packages and be comfortable liaising with parents, students and outside agencies to facilitate the smooth running of the department. Previous experience of the Arbor package would be a distinct advantage; however, training will be provided for the right candidate.

Main Responsibilities

· To receive and deal with enquires either face to face, via telephone, email or written communications from parents, staff, students, governors, or external advisors and or visitors.

· To ensure safeguarding procedures are adhered to, to include but not limited to: visitors security procedures, the maintenance of Arbor, data entry onto Arbor and issuing of student references.

· To undertake data entry, always ensuring accuracy, to include but not limited to: Arbor, common transfer files and event administration.

· To provide an accurate and efficient admin service to all service users, to include but not limited to production of school/student letters and assist in school projects for different events.

· To undertake reception duties to cover staff absences as required to meet the high standards of the school, to include but not limited to: meeting and greeting visitors, distribution of post, assisting with the administration of school trips and activity days.

· To administer medication within the school ensuring that all medication is within date.

· To contact parents or carers when students are too ill to remain in school including the arrangement of escorts home for sick pupils.

· To maintain a log of students visiting the medical room or requiring attention.

· To hold a first aid at work certificate.

· To facilitate the return of students to class as soon as possible.

· Report any welfare concerns to pastoral team.

How to apply

When applying for this position, please use The Bromfords School application form, which can be found on our school website under Vacancies, or click here - https://www.bromfords.essex.sch.uk/recruitment-documents/

If you have any questions, please do not hesitate to contact Naz Choudhury, HR Assistant by email to recruitment@bromfords.essex.sch.uk

We look forward to hearing from you.

Information about the School

Our school is making rapid progress since its inspection in November 2022. A recent review by the Local Authority commented on the ‘sea change’ noted in students’ behaviour and the culture and ethos of the school. Our 2023 outcomes were the best set of Key Stage 4 results achieved by Year 11 students since 2016. Our Year 7 intake continues to be oversubscribed, with a waiting list.

Our school is a strong, caring community underpinned by our three core values of achieve, enrich and prepare. Our school’s culture is focused on the principles of high expectations and aspirations for all members of our community; actions and conversations, however difficult, are always underpinned by kindness; that we communicate and share success; that we value each other’s views and opinions; decisions are evidence based and student centred.

Our Governing body is committed to safeguarding and promoting the welfare of all children and young people and expects all staff and volunteers to share in this commitment. The successful applicant will be offered a position subject to full pre-employment checks including an enhanced DBS clearance, satisfactory medical checks and 2 satisfactory references.

About the Trust

We are a successful Multi Academy Trust based in the South-East of Essex and currently manage four local secondary schools. Each school within our Trust is a place where we believe in the power of education to transform lives.

Our philosophy is centred around the belief that schools can achieve better educational outcomes for students by working together as a collective entity. The Compass Trust is founded on the principles of collaboration, innovation, and inclusivity, with the aim of providing a supportive and nurturing environment that enables schools to flourish and students to succeed.

Additional Benefits

As a valued member of our team, you will be entitled to the following benefits (*Subject to eligibility criteria)

• Employer Pension Contribution • Access to the “Cycle to Work” scheme • Eye test vouchers in partnership with Specsavers • Access to our Employee Assistance Programme (includes confidential counselling and online discounts) • Virtual GP Access - including minors 16 and under • Annual onsite flu vaccination programme • Free tea and coffee provided daily and cake on Fridays • Discounted Tastecard subscription • A Wellbeing week every half term (this includes no afterschool meetings)

We encourage visits from prospective candidates to meet members of our school community and to experience our school at first hand. If you would like to do this, please contact Ann Pullin, PA to the Headteacher on 01268 627848 or via email to recruitment@bromfords.essex.sch.uk

We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date. With this in mind, we encourage you to apply as soon as possible.