Job Description
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Role: School Administrator / Receptionist (School Office)
Salary: Essex Scale 4 (FTE)
Hours:8.15am to 3.30pm term time only plus non-pupil days.
Start date: As soon as possible
Contract Type: Permanent Contract (3 month probationary period)
Closing date: 6th October 2025 midnight
Interview date: 8th October 2025
Proposed start date: Monday 3rd November 2025
This is an exciting opportunity for a professional, calm, organised, and enthusiastic colleague to join our friendly Catholic infant school. As the first point of contact for pupils, parents, and visitors, you will play a vital role in creating a positive and welcoming impression that reflects our values of care, respect, and community.
We are seeking someone who can contribute to the smooth running of our busy school office and who will help promote our ethos of nurturing children in a safe, supportive, and faith-filled environment. Alongside administrative responsibilities, the role also includes supporting the health and wellbeing of pupils through first aid, medical care, and the organisation of allergy and medical information.
Key Responsibilities:
● Provide a professional, warm, and welcoming reception service to families, visitors, and staff.
● Carry out a wide range of clerical and administrative duties as outlined in the job description.
● Manage pupil records and databases (experience of Arbor is desirable).
● Support communication between school, parents, and the wider community.
● Deliver first aid and care to pupils as required (training will be provided if necessary).
● Oversee medical and allergy records, ensuring staff are aware of pupil needs and that procedures are up to date.
● Assist in maintaining a safe and caring school environment.
● Contribute positively to the Catholic ethos and high standards of the school.
● Work alongside other members of the school office team on monitoring, recording, and reporting pupil attendance.
The successful candidate will:
● Have C grade or above in GCSE English and Maths or equivalent.
● Experience of working in an office/administrative environment.
● Have excellent administration and organisational skills, with strong attention to detail.
● Be confident in the use of Microsoft Office/Google and ICT systems.
● Be friendly, professional, and approachable, even in busy or challenging situations.
● Communicate effectively with children, parents, staff, and external visitors.
● Be reliable, confidential, and able to prioritise a varied workload.
● Be a team player who supports colleagues and the wider school community.
● Show enthusiasm and commitment to supporting the Catholic mission of the school.
● Hold or be willing to train for a First Aid qualification.
● Be confident in handling sensitive medical and allergy information with accuracy and care.
About Us:
We are a welcoming Catholic infant school where Christ is at the centre of all that we do. We are proud of our happy, well-behaved pupils, our dedicated staff team, and the strong partnership we share with families and parish. Together, we strive to provide the best possible start to education, nurturing the whole child academically, socially, and spiritually.
Safeguarding Statement:
Our school is committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. This position is subject to a Disclosure & Barring Service (DBS) check, online checks for shortlisted candidates, and completion of safeguarding training.
How to Apply:
For further details and an application form, please contact Andrea Staines the HR Manager for further details: andrea.staines@salinf.org