Job Description

Fixed Term - Administration Assistant

Required - 4th November 2025 to 31st August 2026 with view to extend.

20hrs Per Week - Pattern of working week Monday to Friday mornings 08.30-12.30. 38 weeks per year (Term time)

Scale 3 (Points 5) - £11,589 per annum

We are looking for an experienced Administration Assistant to work in partnership with our existing admin team to provide an efficient and effective service for the school.

You will need to be an enthusiastic, flexible, friendly and reliable person to ensure the smooth running of the school's procedures. You will be contributing to operational processes including:

· HR and general office admin;

· maintaining the school's filing systems, ensuring it is kept up to date;

· dealing with telephone enquiries and visitors;

· processing purchase orders and invoices;

· developing knowledge of the MIS system, including supporting the team in running reports and analysing data;

· placing orders with suppliers for goods and services.

The successful candidate will have:

· experience of school systems;

· knowledge of Arbor MIS, Arbor Finance, Excel;

· proven administrative and organisational skills;

· excellent IT skills;

· excellent interpersonal skills;

· the ability to remain calm and solution focussed in difficult situations.

We can offer:

· a supportive and enthusiastic staff team, parents and governors;

· a school that welcomes new and creative ideas.

You will be reporting to our School Business Manager.

You will need to be able to multi-task, work efficiently and under pressure with a willingness to contribute to improving outcomes for our children and continued improvement for the school.

Visits are warmly welcomed and encouraged. Should you wish to have an informal conversation about the role and the school please contact the School Business Manager, Sarah Johnson-Cheeseman on 01621 816490 or email sbarnes@milldene.essex.sch.uk.

We reserve the right to close this vacancy early should we receive an overwhelming response. In line with our safeguarding practices, we are only able to accept applications made through the Essex County Council website.

Milldene Primary School is committed to safeguarding and protecting the welfare of our children. The successful applicant will be offered a position subject to two satisfactory references and an enhanced DBS check.

Information about the School

Milldene Primary is a popular school on the edge of a large village, with extensive resources, set in a rural location. We have keen parents, established links with the community and a supportive Governing Body.

The school is committed to safeguarding and promoting the welfare of children. The appointment is subject to satisfactory DBS certification, medical clearance and references.