Reception Administrator, Senior Divisions (Maternity Cover)

Job Description

New Hall School is seeking to appoint a Reception Administrator, Senior Divisions (Maternity Cover). This role is central to the smooth day-to-day operation of the School and serves as a key point of contact for students, staff, parents and visitors. Predominantly based in the main School building, the postholder will provide a warm, efficient and professional reception service, ensuring all enquiries are handled courteously and effectively.

Acting as an ambassador for New Hall, the Reception Administrator will contribute to creating a welcoming and positive environment for the School community and its visitors. The role also includes providing high-quality administrative support, helping to ensure the efficient running of School operations and maintaining effective communication across a range of stakeholders.

Key responsibilities:

to maintain a welcoming, efficient and professional environment, providing hospitality for students, staff, parents and visitors to the School
to provide a professional response to enquiries and to ensure messages are received promptly and accurately
to provide administrative support including maintaining student records, creating visitor badges, arranging taxi bookings, meeting rooms and School mobile phone bookings, and overseeing stock supplies
to oversee lost property items, liaising with the Attendance Office, Estate Department, Tutors and parents
to provide support for the School's wider administrative needs, as directed
to handle confidential information in accordance with the School's data protection procedures

The successful candidate will be expected:

to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day school
to hold GCSE Maths and English (or equivalent qualifications) at grade B or above
to possess excellent IT skills, including word processing and database experience
to have an understanding of the importance of promoting and safeguarding the welfare of children
to have previous experience of working in a School or similar educational environment
to have excellent communication, organisational, and interpersonal skills
to demonstrate a high level of accuracy, discretion, and attention to detail
to demonstrate excellent communication and organisational skills
to build rapport effectively, ensuring stakeholder needs are met
to work quickly and accurately, with a keen eye for detail
to demonstrate a professional telephone manner
to prioritise tasks effectively
to relate effectively to different stakeholders

What New Hall offers:

Excellent benefits & CPD
Lunch without charge in term time
Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School's conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall's Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.
To view the full job details visit the School website. To be considered for this position, candidates must complete the full application form available on the School website.

All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

SAFEGUARDING AND FURTHER INFORMATION

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are 'spent' under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.

Information about the School

New Hall is a Catholic independent boarding & day School for girls and boys aged 1-19. New Hall School operates the highly successful ‘diamond model’, where students are educated in co-educational classes from ages 1 to 11 and at Sixth Form. However, from ages 11 to 16 they are taught in single-sex lessons.

From the moment New Hall students first travel up the mile-long, tree-lined avenue that leads to the grand façade of the former Tudor palace, they will be given individual opportunities to grow, learn, be challenged and to develop into confident young men and women. New Hall is set in an idyllic and convenient location, on the outskirts of the City of Chelmsford, just 30 minutes by train from London and within easy reach of all major London airports.

As a Catholic independent boarding & day school, we aim to educate the whole person: academically, creatively and socially, in a community which also nurtures the spiritual dimensions of human life.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.