Finance Assistant

Job Description

Finance Assistant

Duties:

Accounts Receivable

• Raising and issuing all school & nursery fees invoices, ensuring current fees and remissions are applied for each student for each term within the recommended timelines.
• Liaising with Head of Admissions to ensure all current documents have been received for new students and all information is correct on Bromcom.
• Issue all additional invoices as required, for bus charges, exam fees etc
• All aspects of credit control - liaising with Finance Manager with regards to overdue fees, dealing with external debt collectors as requir

Purchasing

• Liaise with all staff with regards to raising purchase orders for all goods as required.
• Checking that goods being purchased are value for and within department spending limits / budgets.
• Liaise with Finance Manager on purchase of capital items or expensive items if not cover by budget.
• Process all purchase orders, ensure timely delivery and receipt of goods.

Accounts Payable

• Oversee the matching of invoices to delivery notes and processing of supplier invoices.
• Reconcile supplier statements.
• Prepare weekly supplier payments, and issue for authorisation.

Cash and Bank

• Post all receipts and payments to ledgers for all bank accounts daily.
• Reconcile all accounts weekly.
• Liaise with relevant staff with regards to receipts and payments to/from Trips account, reconcile trip balances.
• Arrange cash floats and receive all cash takings from school events, post to ledger and bank as required.

Other Duties

• Produce and distribute monthly departmental expenditure against agreed budget.Liaise with Finance Manager with regards to overspend.
• Assist Finance Manager with the collating of monthly timesheets, expenses etc for payroll processing.
• Work with the Finance Manager to develop and implement procedures for all finance related tasks.

Safeguarding and School Policies

• Always promote safeguarding and the welfare of the children in the school's care, in accordance with the School's safeguarding policies.
• Be familiar with the School's policies and promote safe working practices.
• Ensure visitors and contractors are instructed in and follow safeguarding, child welfare and health and safety policies of the School.
• Ensure that all team staff uphold the ethos and values of Gosfield School.

It should be noted that the above list of duties and responsibilities is not necessarily a complete statement of the duties of the post. It is intended to give an overall view of the position and should be taken as guidance only.