Job Description
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Job Title: Finance & HR Assistant
Reporting to: CFO
Contract type: Permanent part time (10 hours per week - Mon 5 hours, Wed 5 hours, with some flexibility around working pattern)
Pay range: Scale 6, Points 13-17 (£6,350-£6,778 per annum)
Main Purpose
To provide an effective and efficient finance and HR support to the CFO.
Duties and Responsibilities - including but not limited to:
Finance
- To assist with financial administration such as placing orders and preparing cheques or Bacs
- Be responsible for checking full receipt of orders, annotating the records appropriately. Checking statements, as and when received, to ensure timely payment of invoices
- Be responsible for the issuing of invoices and collection of monies due to the school
- Be responsible for processing invoices and credit notes
- Maintain manual and computerised financial records
- To carry out all financial administration in accordance with appropriate school financial regulations and policies
- Support the CFO in maintaining an up to date filing system for archive financial records
- Be responsible for maintaining the School Inventory
- Help to ensure the school is following 'Best Value' procedures
- To assist the CFO with the disposal of IT equipment as and when necessary
- To assist the CFO in contract procurement and contract management
- To produce Bank reconciliations
- To assist with end of year audit
Personnel
- To ensure that all staff are paid correctly and in accordance with the most up to date pay scales
- To maintain manual and computerised staff records
- Administration arising from, appointments, revision and resignation of staff
- Returns relating to staff absence and sickness
- Completion of Payroll forms (e.g. Extra Duties, Overtime, Travel Claims)
- Pay Queries
- Administrative tasks in connection with the recruitment of staff
- Completion of staff contracts of employment
Clerical/Administrative
- To assist with the monitoring and maintenance of stock and the order supplies as necessary.
General
- To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
- To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
- Ensure that all duties and services provided are in accordance with the School's Equal Opportunities Policy
- The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
The duties above are neither exclusive nor exhaustive and the post holder may be required by the CFO to carry out appropriate duties within the context of the job, skills and grade.
Information about the School
The Learning Partnership Trust was established in February 2015 by Hatfield Heath Primary School. We are a small Multi-Academy Trust currently consisting of three primary schools (Hatfield Heath Primary School, Roseacres Primary School and Takeley Primary School) all located within the same geographical area in Essex.
The Board of The Learning Partnership Trust is determined to see a high performing and successful Multi-Academy Trust that delivers the very best educational experience for all pupils. Our focus is on improving leadership and governance, teaching and learning, raising standards, growing our own leaders, being a self-evaluating, self-supporting team of schools, who analyse our data and target resource to effectively inform school development that supports all learners, not just some, and provides financial stability and security.
We bring high expectations to everything we do, they are embedded in our culture and our delivery and we are really excited to work with partners who share this ethos. We are driven by the belief that we change lives.
We have a strong belief in 'learners today - leaders tomorrow'. Our primary objective is to ensure that all of the children within our schools get the very best education we can possibly provide, within an organisation that cares about the whole child and their growth and development, preparing them for the next stage of education and life.