Office Manager

Job Description

WISDOM~TRUST~FRIENDSHIP
Birch C of E (VA) Primary School

School Hill

Birch

COLCHESTER

Essex

CO2 0LZ

Tel: (01206) 330224 E-mail: admin@birch.essex.sch.uk Website:www.birch.essex.sch.uk

Headteacher: Headteacher: Mrs Rebekah May

Position: Office Manager GDPR/H&S/HR (Limited Finance) Start Date: ASAP

Contract Type: Permanent Position 28 Hours per week Scale 7 Range Pt 19-24 Essex Schools Pay Scale (Working pattern to be agreed with minimum of 4 working days, possibly one from home)

Working weeks 41

Paid weeks 46.9 (if under 5 years' service) or 47.6 (if over 5 years' service)

Actual Salary <5 Years £20,269 -£22,815 or >5 Years £20,571-£22,910

Date of Interviews: 18.06.24 Application Close: 10.06.24

We are looking to appoint an experienced Office Manager to lead our friendly and committed office team. We are keen to appoint an enthusiastic and reliable professional who is approachable, organised and motivated.

The successful candidate will have experience of working in a fast-paced office environment both within a team and independently. They will have excellent written and grammatical skills and be able to communicate with parents, children, colleagues and governors effectively. They will be able to demonstrate exceptional attention to detail and an aptitude to understand and operate school systems to serve the organisation.

Main areas of responsibility will include:

· The line management of the school administration team and Site Manager

· To have overall responsibility for all work undertaken by the administrative support staff and to allocate and monitor workloads

· To manage and co-ordinate Personnel HR matters relating to conditions of employment, recruitment, contracts and pay

· To be responsible for ensuring that all aspects of recruitment for staff are carried out in accordance with Safer Recruitment

· To take responsibility for ensuring that the Finance Officer receives the information they require regarding staff appointments/payment and work alongside to assist in budget maintenance and contract management

· To plan and monitor the work of the office. To anticipate termly demands and plan accordingly. To ensure adequate office cover during staff sickness

· To interface with the school communication systems such as the website and ScoPay/Schools Grid

· To perform monthly payroll and pension administrative duties

· To form part of the Senior Leadership Team, contributing to operational and strategic planning

· To have the responsibility as delegated by the Headteacher for Health and Safety

· To have the responsibility as delegated by the Headteacher for GDPR

· To undertake updating of policies and liaising with Clerk to the Governors to ensure governance compliance and attendance at Finance Governors meetings

We welcome applications from candidates who have:

· excellent communication and organisational skills

· the ability to remain calm under pressure

· a flexible, calm, friendly, approachable and professional manner

· the ability to establish effective relationships with all members of the school community

· proficiency in a range of Word and Excel and a working knowledge of SIMS and FMS

· Demonstrate a caring and patient approach to supporting children

· Have a diverse set of skills which will enable you to be flexible and adapt to the needs of both the office team and the pupils and families we support

· Support and uphold the school's vision and values

· Be able to contribute to the wider life of the school

What we can offer you:

· The opportunity to be part of an Ofsted graded 'Good' school

· To work in a small primary school, with a diverse, friendly and supportive community of staff and children

· To be supported by an enthusiastic and dedicated team committed to improvement, professional development and equality for all staff

· Opportunity to attend networking events and external training relevant to the role

· Opportunity to lead a small team

Visits to the school are warmly invited. Please contact the office to make an appointment by telephone or email.

Birch C of E Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. C.Vs will only be considered where accompanied by the school's application form.

Interviews will be held on 18th June 2024

This post will require an enhanced disclosure from the Disclosure & Barring Service.

Information about the School

Birch Primary Church of England School is a happy, successful and inclusive primary school at the heart of a small, vibrant and diverse village.

We are building on our exciting and rich curriculum to ensure that it is fit for all our children, ensuring full engagement of staff, children, and parents in learning.

We work in close partnership with the community and other local schools.

The Governing Body of Birch C of E (VA) Primary School welcomes applications from parents who live in the parishes of Birch, Great and Little Wigborough, Layer Marney, Layer Breton and Salcott-cum-Virley, and others who wish their children to attend this School.