Job Description
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Position Type:Finance / Admin Assistant
Employment Type: Permanent Contract
Hours: 9 hours per week, on site. Days and times can be flexibly arranged.
We are looking to appoint a Finance / Admin Assistant to join our friendly, busy school office. The successful candidate will:
- Have solid office administrative/finance experience
- Previous school office experience is preferrable but not essential.
- Have excellent knowledge of Microsoft Excel and Word, and confident to learn new systems.
- Have excellent written and oral communication skills and a welcoming, positive outlook.
- Have achieved at least a grade C/4 in GCSE Maths and English.
- Be efficient, versatile and able to work on their own initiative as well as part of a strong and friendly team.
- Have a professional telephone manner.
- Be able to prioritise their own workload and plan effectively.
- Be able to remain calm under pressure.
- Understanding of the importance of confidentiality and data protection.
Duties will include:
- To be responsible for the inputting of invoices onto the finance system.
- Processing BACS payments for payment.
- Monitoring outstanding orders.
- Assist with the administration of the online payment systems - Arbor Pay & SwiftKitchen in relation to payments for dinner money, clubs, school trips, wrap around care, weekly swimming lessons etc.
- Be responsible for finance-related filing/archiving.
- To carry out all financial administration in accordance with school financial regulations and policies.
- Processing all income streams.
- Liaising with teachers to book transport for tripsandcoordinate documentation.
- Monitoring free school meal applications and updating systems.
- Chasing any outstanding debts.
- Trading accounts.
- Ordering and arranging quotes for any IT equipment.
- Administering first aid and maintain appropriate records.
- Undertake reception and telephone duties, acting as a welcoming first point of contact for visitors.
- Assist with any admin duties including but not limited to post, filing and general tasks.
We can offer:
- Strong team ethos.
- Happy, motivated, well behaved children.
- Innovative systems for efficiency.
We encourage and warmly welcome visits to the school prior to application. We reserve the right to close this post early if we are able to recruit.
For more information, please contact Annette Bastienne.
Information about the School
St Joseph's Catholic Primary School is situated in the heart of South Woodham Ferrers. We are a 1 form entry school with some small classes.
The school is committed to safeguarding and promoting the welfare of all children. Any offer of employment is subject to an enhanced DBS disclosure.