Administrative Assistant (Finance, Office & PA work)

Job Description

St Teresa's Catholic Primary School

"With Jesus we live, love and learn"

Administrative assistant (finance office, main office & PA work)

Salary - £26,421+£633 (Fringe payment)

(Please note, this wage is a full time equivalent. Actual wage dependent on hours and days worked.)

Hours: Between 15 and 25 hours spread over 3-5 days

(Exact hours and structure of days negotiable)

Location: St Teresa's Catholic Primary, Basildon, Essex

Starting - ASAP

The Christus Catholic Trust and the Local Governing Committee of this caring and successful school, wish to appoint an enthusiastic, hard-working and pro-active admin assistant to join our welcoming and dedicated staff team at St Teresa's Primary School. This is a part time, permanent position. The position will begin as soon as possible.

St Teresa's and The Christus Trust can offer:

· Term time work with school holidays off. (Although occasional days may be required in school holidays, which can be used as time in lieu)

· A friendly, good humoured and supportive team of staff

· Some flexibility in how the working hours are spread across the week/terms.

· Delightful, well-behaved children and supportive, friendly parents who work well with school staff.

· Support from the Finance manager, Office manager and Headteacher in learning new systems and routines in the school.

The suitable candidate will be:

· Someone who is proactive, accurate and takes the initiative in their role.

· Someone who is flexible and happy to take on new tasks and challenges in the working week.

· Someone who is happy to work in both office based administrative tasks as well as public facing receptionist style tasks.

· Have experience in using Microsoft Word, Excel and be computer literate.

· Able and willing to learn how to use school based software.

· Speak well and have a good standard of written English.

(Prior experience of working in financial/administrative roles or school/public facing office roles is not required but would be desired if possible.)

Typical roles in a working week could be:

· Processing orders.

· Dealing with queries related to invoices and orders.

· Dealing with staff queries/order requests.

· Taking inventories.

· Supporting the finance manager in day to day duties.

· Supporting the office manager with admissions paperwork (especially for mid-year admissions.)

· Helping deal with admin tasks such as assigning children to after school clubs or sorting permission slips for a trip.

· Aid in the administrative tasks related to the census.

· Support the main office in busy times by taking phone messages and dealing with face to face parental queries.

· Running messages to class teachers or children.

· Providing cover for office manager's lunch break.

· General admin tasks as directed by headteacher.

Less typical roles, that may be required:

· Covering the school office if required due to staff absence.

· Helping to set up rooms and serve refreshments during governor's and headteacher's meetings.

· Being an extra pair of hands to help out if short staffed during wet play.

Visits to the school are welcomed. Please make an appointment to visit the school via Ms Aldridge, our Office Manager. 01268 553502 office@st-teresasrc.essex.sch.uk

Information about the Academy:

St Teresa's Catholic Primary is located in Basildon and is part of a multi academy trust (The Christus Catholic Trust), which currently has 6 primary schools. St Teresa's is a single form entry located in the heart of a diverse community. The latest Ofsted Inspection rates us as a 'good' school.

St Teresa's Catholic Primary School and The Christus Catholic Trust are committed to safeguarding and promoting the welfare of the children. The successful candidate will be required to undertake an enhanced DBS check and other pre-employment checks. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Closing date: Wednesday 20th December 2023 at Midnight.

Interviews will be held on the week beginning 8th January 2024

Although the date on the advery says starting 22nd January, we would be intersted in early starts.

If applying via Essex Jobscene, please use the application form on the website

If applying via school website or church newsletter, please contact office@st-teresasrc.essex.sch.uk for details on how to apply.

Please note that we do not accept CVs or applications from agencies.