Finance and HR assistant

Job Description

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Bocking Primary School

Finance & HR Assistant

Reports to Headteacher, CFO and CEO

Are you an organised, proactive and highly professional administrator with experience in finance and human resources? Do you enjoy working in a busy environment where no two days are the same? If so, we would love to hear from you.

Bocking Primary School is seeking to appoint an enthusiastic and committed Finance & HR Assistant to support the effective day-to-day financial, personnel and operational management of our school. This is an exciting opportunity to join a friendly and supportive team at the heart of a thriving village school, where your work will make a genuine difference to pupils, staff and the wider community.

About Bocking Primary School

Bocking Primary School is a welcoming one-form-entry academy set in an attractive rural location. We have high expectations for both learning and behaviour and are proud of our inclusive, nurturing ethos.

Our vision is to provide a safe and inspiring environment where children develop confidence, independence and resilience. Our values of Ambitious, Respectful, Responsible, Engaged and I Persevere underpin everything we do.

As part of the Attain Academy Partnership, we are committed to continuous improvement and providing excellent opportunities for staff development and career progression.

About the Role

This varied and rewarding role combines financial administration, human resources support and wider operational responsibilities. Working closely with the Headteacher, Trust Central Team and colleagues across the school, you will play a key role in ensuring the efficient running of school business functions.

Finance Responsibilities

· Process orders, invoices and receipts, ensuring accurate financial records are maintained.

· Check deliveries and reconcile orders against invoices.

· Prepare banking and maintain records of income received.

· Monitor supplier statements and ensure prompt processing of payments.

· Maintain manual and computerised financial record systems.

· Ensure all financial administration complies with school and trust financial regulations and procedures.

· Support the maintenance and archiving of financial records.

· Assist in ensuring best value procedures are followed.

· Monitor and maintain service contracts.

· Maintain the school's asset register.

· Support compliance monitoring relating to premises and health and safety requirements.

· Liaise with external ICT support providers and school staff regarding ICT-related matters.

·

Human Resources Responsibilities

· Coordinate recruitment processes for teaching and support staff.

· Prepare job advertisements, application packs and interview arrangements.

· Undertake pre-employment checks, including references, DBS checks and medical clearances.

· Produce contracts of employment and associated documentation.

· Maintain accurate and confidential personnel records.

· Oversee induction arrangements and probation processes for support staff.

· Maintain the school's Single Central Record, ensuring all safeguarding requirements are met.

· Monitor contract review dates, salary increments and fixed-term contract renewals.

· Prepare payroll submissions, including variations to pay, overtime, additional hours and absence information.

· Support payroll reconciliation activities.

· Administer maternity, paternity and other family leave arrangements.

· Maintain staff absence records and support return-to-work processes.

Ensure compliance with employment legislation, safeguarding and trust policies.
General Responsibilities

· Build positive relationships with staff, parents, governors, trustees and external agencies.

· Provide professional administrative support to the school leadership team.

· Support the smooth operation of the school office including working alongside the site manager.

· Handle sensitive information with discretion and confidentiality at all times.

· Contribute positively to the school's culture, values and continuous improvement journey.

About You

We are looking for a candidate who:

· Has experience working within finance, human resources, administration or school business support.

· Demonstrates excellent organisational skills and meticulous attention to detail.

· Has strong ICT skills, including Microsoft Office applications and database systems.

· Can manage multiple priorities and meet deadlines effectively.

· Understands the importance of confidentiality and professionalism.

· Has excellent communication and interpersonal skills.

· Is able to work independently while also contributing effectively to a team.

· Understands safeguarding responsibilities and is committed to promoting the welfare of children.

· Has experience within a school or academy environment (desirable but not essential).

· Shares our commitment to providing the very best outcomes for children.

What We Offer

· A welcoming and supportive school community with Workplace Wellbeing Award

· Friendly, dedicated and hardworking colleagues.

· A positive working environment that values staff wellbeing.

· The opportunity to make a meaningful contribution to the success of the school.

· Well-mannered, enthusiastic pupils who enjoy learning.

· A beautiful rural setting with excellent facilities.

Safeguarding

Bocking Primary School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an enhanced Disclosure and Barring Service (DBS) check, satisfactory references and all other pre-employment checks.

Further Information

Visits to the school are warmly welcomed and encouraged.

To arrange a visit or request further information, please contact:

Email: admin@bockingstreet.essex.sch.uk
Telephone: 01376 322650

We look forward to receiving applications from professional, committed and enthusiastic individuals who would like to play a key role in supporting our pupils, staff and wider school community.

Information about the School

Attain Academy Partnership is committed to safeguarding and promoting the welfare of children. We respect and value cultural and religious diversity and will not discriminate on the basis of age, gender, religion, race, sexual orientation, ethnic origin, culture, or disability. You must be a UK resident, have the right to work in the UK, and be willing to complete a Disclosure Barring Service (DBS) check.

Our Vision: Working together towards success for all

Attain Academy Partnership aims to provide an outstanding education for all children in all schools, relevant to the world in which they live. We would like all members of Attain to become:

• Ambitious, capable learners who are resilient and independent • Enterprising, creative contributors who have a real love of learning • Ethical, informed citizens who value differences and inclusively • Healthy, confident individuals who contribute to a mutually supportive environment

We want to create a community of outstanding schools with the highest aspiration and dedication to achieving the best outcomes for all our learners:

• An unshakable belief in the intrinsic value of every individual within our community • Exciting and creative climates for learning within a safe and supportive environment • Sustainable collaboration and sharing of best practice • Personal and professional development for all members of staff • Accountability based on honesty and responsibility in all our relationships

We believe: • That every pupil deserves a good education that enables them to be the best they can possibly be • That every individual in our community of schools (our pupils, staff, families, carers and friends) is important and has something to contribute • In building an exciting and creative climate for learning within a safe and supportive environment • In working together and sharing best practice • In ensuring the personal and professional development for all members of staff so that they have a rewarding and a fulfilling career within our community of schools • In accountability based on honesty and responsibility in all our relationships

A copy of our child protection policy and practices, a copy of our policy on employing ex-offenders, the recruitment and selection policy statement which includes data protection information and privacy notice for applicants can be found on www.attain.essex.sch.uk.