Administrative Assistant

Job Description

Administrative Assistant - School Office

October 2026 start - Start date is subject to all pre-employment checks being available.

Hours - 13.5 hours per week (11:30-16:00 x 3 days Wednesday-Friday) will be £7,911.15 actualsalaryper annum (Scale 3 Point 6).

This role is being offered on a permanent basis subject to successfully passing a period of probation.

We are seeking a highly organised and professional Administrative Assistant to join our busy school office team.

The successful candidate will provide a welcoming and efficient front-of-house service, acting as the first point of contact for parents, pupils, staff, visitors, and external agencies. Responsibilities will include responding to enquiries in person, by telephone, and via email, ensuring all communications are handled promptly and professionally.

Key duties will include:

· Answering and responding to queries at the school office, by telephone, and through email correspondence.

· Providing general administrative support to the school leadership team and wider staff.

· Managing financial administration processes, including placing orders, processing invoices, and preparing documentation for BACS payment runs.

· Checking, maintaining, and updating supplier records on the FMS financial management system.

· Ensuring financial records are accurate and up to date in accordance with school procedures.

· Assisting with data entry, filing, record keeping, and other administrative tasks as required.

· Maintaining confidentiality and handling sensitive information appropriately.

The ideal candidate will have excellent organisational and communication skills, strong attention to detail, and experience of working in an administrative role. Previous experience of financial administration and knowledge of FMS would be advantageous.

We would also require the candidate to hold GSCE Maths and English grades C or above

This is an excellent opportunity for a motivated individual to contribute to the smooth and efficient operation of a busy school environment.

What We Can Offer

As a school, we are proud to offer a warm, nurturing, and supportive working environment where staff wellbeing is valued. You will have the opportunity to work with wonderful children who are a delight to support and who contribute positively to our school community every day.

You will also be joining an experienced, friendly, and dedicated office team who work collaboratively to ensure the smooth running of the school. We are a purposeful and professional team that supports one another and is committed to providing the very best service for our pupils, families, and staff.

Information about the School

Harwich Community Primary school is a welcoming and modern community school, which is well resourced, has fantastic children and supportive parents. We are looking for someone who will share our school vision of ‘Working together to achieve our best’.

We are a caring school with wonderful children who love to learn. Our staff members are extremely dedicated, friendly and supportive of each other.

We can offer you the support of a committed team of staff and Governors as well as children who are well behaved and eager to learn.