Finance Assistant Apprentice

NET Academies Trust, Harlow
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Job Ref No. ECC0-41S Position Type: Administration Pay Range: £6.40 NMW for Apprentice
Position Start Date: Immediate Contract Type: Full-time Contract Term: Permanent
Application Close: 15/12/2024 Midnight Date of Interviews: TBC  

Job Description

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Finance Assistant Apprentice

Salary: £6.40 per hour, increasing to £7.55 April 2025 (based on the National Minimum Wage for an apprentice in their first year) 
Working hours: 37 hours per week Term time only plus inset days and 2 weeks school holiday working, 41 working weeks a year. Daily hours to be confirmed 
Start date: ASAP 

Qualification
Accounts / Finance Assistant AAT L2
Duration - approx. 17 Months

Duties and Responsibilities 

Key Responsibilities

  • Support the sourcing of all resources, equipment, stock, books and general supplies in line with academy requirements to achieve value for money.
  • Assist with the processing of purchase orders, checking for accuracy and distributing to suppliers and budget holder, as required
  • Assist with the processing of all invoices, checking to purchase orders and goods received notes and ensuring compliance with Financial Regulations 
  • Assist with the processing of all income, staff expenses and credit card transactions to the finance system
  • Assist to ensure all returns are made timely and refunds or credit notes are received  
  • Assist the Finance Officer's with routine BACS payments
  • Assist with a robust filing system is maintained for paper records, with invoices uploaded to finance system
  • Checking and reconciling Statements received from suppliers to finance system
  • Work closely with school Office Managers to ensure correct processes and procedures are followed in line with Financial Regulations and guidance provided by the Finance Officer
  • Assist with the administration of school trips finances in liaison with school offices
  • Assist with month end procedures such as journal postings as required
  • Assist in the monthly review of outstanding POs, GRNs, invoices, aged debtors and creditors
  • Assist in raising Sales invoices, as appropriate, and ensuring prompt payment, chasing as necessary

General

Participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities, in discussion with Line Manager
Comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.
Ensure that all duties and services provided are in accordance with the Trust's Equality and Diversity Policy.

Technology - Good IT skills including the ability to use Microsoft packages e.g. excel, word and Powerpoint

Customer service - Commitment to first class customer service and an ability to behave calmly in a courteous and appropriate manner at all times

Working with People - The ability to converse at ease with other Trust Staff, suppliers, creditors etc  

Personal Qualities 

Understand the need for confidentiality when dealing with sensitive information 
Reliable and ability to work flexibly and cooperatively as part of the team under the direction of the office manager
Confident yet sensitive and discreet in dealing with visitors to include parents and students. 
Ability to work with staff at all levels and have good communication skills
Be committed to safeguarding and promoting the welfare of children and young people

Essential Qualifications

English and Maths at GCSE level A-C (4-9)

Functional skills equivalent

Potential applicants are both welcome and encouraged to visit the academy. Please contact the school office by telephone on 01279 421567 opt 1. 

In compliance with Safer Recruitment guidelines, CVs cannot be accepted.

NET Academies Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. As part of the Safer Recruitment process all shortlisted applicants will be subject to social media checks. The successful candidate will be required to undertake an enhanced disclosure from the Disclosure and Barring Service.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Documents

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Information about the school

Contact Information

Amanda Shaw
Latton Green Primary Academy
Riddings Lane, Harlow
Essex, CM18 7HT
Telephone: 01279 421567
Email: recruitment@trust.netacademies.net

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