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Job Ref No. ECC2548-154S Position Type: Administration Pay Range: Please refer to advert
Position Start Date: Immediate Contract Type: Full-time Contract Term: Permanent
Application Close: 03/11/2024 Midnight Date of Interviews: 11 November 2024  

Job Description

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Office Lead

Hours: 37 hours per week. 40 weeks (term time plus inset days and 1 week holiday working)

Start date: asap

Band: 3, point 6

Salary: £24,582 full time equivalent including fringe allowance (pro-rata). Actual salary £20,885.74

Working pattern: 8.30am - 4.30pm x 4 days, 8.30am - 4pm x 1 day

Interviews: Monday 11 November 2024

This is an exciting opportunity for an experienced administrator to join our friendly office at Hilltop Infant School. You will lead the effective administration of the school office and support the strategic work of the School Business Manager.

We are looking for a new colleague who demonstrates flexibility, honesty and commitment to working hard to provide the best possible outcomes for our pupils.

The successful applicant will:(please refer to the job description for full details)

  • Line manage school administrators, including overseeing training, development and PMRs in liaison with the School Business Manager
  • Lead on attendance monitoring, liaising with staff, parents, pupils and external agencies
  • Maintain accurate records in the management information system, including EduSpot, Smartlog and Single Central Record (SCR)
  • Provide Governance administration, including minute taking
  • Undertake financial administration
  • Lead on pupil admissions
  • Lead on fundraising and marketing for the school in liaison with the School Business Manager
  • Maintain the office diary
  • Liaise with kitchen staff in regards to food orders and audits
  • Assist pupils who are injured or unwell
  • Provide support to the Head of School, attending & taking minutes as required

For an informal discussion or to arrange a visit, please contact the school office: hilltopinf.admin@heartsacademy.uk or 01268 762531

For all vacancies at HEARTS Academy Trust please visit our website: https://heartsacademytrust.co.uk/careers/vacancies/

How to apply

It is very important that the HEARTS application form is completed in full, particularly section F which refers to references. We must have the full contact details of two referees, including their name, address, telephone number and email address.

Please note that we will write to the Headteacher for all education references. Incomplete application forms will not be considered.

CVs are not accepted.

We reserve the right to close this vacancy prior to the closing date should we have enough suitable applications, therefore we advise applying early.

HEARTS Academy Trust is an equal opportunities employer and will not discriminate against any applicant on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race. For this reason, all application forms are anonymised before shortlisting takes place to ensure applicants are considered only on the relevant qualifications, skills and experience that are profiled on the application form and personal statement.

If you would like any support or assistance at any stage of your application process, please contact recruitment@heartsacademy.uk / 01268 572672. We will be happy to discuss this with you.

Why choose HEARTS Academy Trust as your new employer?

The HEARTS way of working is based on our values of happiness, self-esteem, achievement, respect and responsibility, truth and service, all of which are embedded within each of our schools.

HEARTS Academy Trust offers a comprehensive rewards and benefits package to all colleagues, including but not limited to:

  • Pension schemes (LGPS/TPS)
  • Professional development opportunities
  • Access to our trust Counsellor
  • Access to our Mental Health First Aid team
  • Additional week's leave during October
  • Excellent CPD opportunities with purposeful training, including trust-wide twilights
  • Supportive leadership and opportunities to collaborate across the trust
  • On request, and if appropriate, flexible working

HEARTS Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. All offers of employment are subject to the receipt of a satisfactory application form, satisfactory references that meet the requirements as set out in KCSIE, satisfactory online search and an Enhanced DBS check, to include a children's barred list check, and where applicable, a prohibition from teaching check will be completed for all applicants.

This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered 'protected' and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.

Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974

All applicants can view a copy of our Records Retention Policy on the Trust website, the policy sets out how we will gather, process and hold personal data of individuals during and after the recruitment process.

For further information about the HEARTS Academy Trust please visit our website at: http://www.heartsacademytrust.co.uk

Information about the School

Hilltop Infant School is an outstanding school that has children at the heart. We are well served by transport links and are close to major road networks.

Hilltop Infant School is part of the HEARTS Academy Trust, a trust of local schools that has the values of happiness, achievement, self-esteem, respect & responsibility, truth, spirituality & service. The trust is truly innovative and rewards outstanding staff for outstanding outcomes. The school calendar consists of 184 contact time with pupils, 5 non-pupil days and the equivalent of 6 days of high quality continuous professional development.

The Trustees are committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. The post will be subject to an enhanced DBS check, online searches, medical check, prohibited from teaching check and references. References are taken up prior to interview. A copy of the trusts Child Protection Policy is available on our website:- https://www.heartsacademytrust.co.uk/policies

We can offer you: - an excellent CPD entitlement with purposeful training, including trust-wide twilights throughout the year

  • a two-week October half-term

  • supportive colleagues who want to provide the best possible opportunities for their pupils

  • a highly effective learning environment

  • a responsive and involved leadership team

  • the HEARTS four-day face-to-face teaching week model whereby all teachers in the trust receive 20% non-contact time. This goes above and beyond the national entitlement of 10% PPA.

  • a school with a highly positive culture that supports all staff; mental health, workload and wellbeing are at the forefront of our vision and values

  • access to our school counsellor and network of Mental Health and Wellbeing champions

For further information about the HEARTS Academy Trust including recruitment and HR policies, please visit our website at www.heartsacademytrust.co.uk

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

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Information about the school

Contact Information

HEARTS Recruitment Team
Hilltop Infant School
Hill Avenue, Wickford
Essex, SS11 8LT
Telephone: 01268 762531
Email: n.underwood@heartsacademy.uk

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