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Job Ref No. ECC8823328-38S Position Type: Administration Pay Range: Pay Scale 6-8
Position Start Date: 03/09/2024 Contract Type: Part-time Contract Term: Permanent
Application Close: 15/07/2024 Midday Date of Interviews: 17th July 2024  

Job Description

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Our Lady of Lourdes Primary School is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

At Our Lady of Lourdes Primary School, we have the very highest expectations for all of our children in everything that we do.

We have an exciting opportunity for an enthusiastic and committed individual to join our administration team as our Attendance Officer.

We are looking for a person who:

Is kind, caring and flexible in their approach

· Is committed to upholding and promoting the ethos and values of the school

Can work as part of a team well as taking the initiative where appropriate
Is reliable, focused and resilient and able to work under pressure
Is willing to develop their skills, knowledge and understanding by engaging with ongoing professional development opportunities
· Wants to ensure the best possible opportunities for all pupils

· Ability to maintain confidentiality at all times

Committed to safeguarding, equality, diversity and inclusion

Job details
Salary: Scale 6-8

Hours: 8.30-12.30 Monday-Friday

Contract type: Part-time

Reporting to: Personal Development Behaviour and Welfare Lead

Main purpose
To monitor and report on whole-school attendance data, analysing data to identify key areas of concern. To work closely with pupils, staff, parents and carers to reduce levels of absence, and act appropriately when persistent absence becomes a safeguarding issue.

Duties and responsibilities

Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data

Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with local authorities/other external agencies and partners

Manage attendance returns for the school census

Manage the process of issuing penalty notices to parents

Maintain accurate records of communications with parents/carers and relevant interventions

Build and refresh knowledge of the school's MIS and other relevant systems

Monitoring and reporting

Produce and interpret attendance reports for school leaders, identifying key statistics, reasons for absence and any patterns of concern

Track attendance of vulnerable groups of pupils and share information with school leaders

Identify pupils that need additional support to improve their attendance

Work with school leaders to identify appropriate interventions to improve attendance for particular groups or individual pupils

Lead daily or weekly check-ins to review progress and the impact of support/interventions

Work with school leaders to develop and revise the school's attendance policy

Implement children missing education (CME) procedures when appropriate

Provide regular reports to raise awareness of emerging at-risk pupils

Working with parents/carers

Coordinate meetings with pupils and parents/carers to implement interventions and track progress

Build positive relations with parents/carers to encourage family involvement in their child's attendance

Identify, and where possible, mitigate potential barriers to attendance in partnership with families

Professional development

Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school

Take part in the school's appraisal procedures

Other areas of responsibility

Work in line with statutory safeguarding guidance (e.g., Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies

Be alert to when persistent absence becomes a safeguarding concern and early help may be required

Work with the designated safeguarding lead (DSL) to promote the best interests of pupils, including sharing concerns where necessary

Promote the safeguarding of all pupils in the school

We can offer you:

A caring, supportive and school team
A helpful senior leadership team
A commitment to supporting your personal career development and aspirations
A chance to make a real difference to the lives of our children and their families
Visits to our school prior to application are welcomed

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Information about the school

Contact Information

Mrs Sarah Daves
Manchester Drive, Leigh-on-Sea
Essex, SS9 3HS
Telephone: 01702 475689
Email: office@ourladyoflourdes.southend.sch.uk

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