Industry Placement Administrator

USP College, Benfleet

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Job Ref No. ECC0-271S Position Type: Administration Pay Range: £23,442
Position Start Date: 31/05/2024 Contract Type: Full-time Contract Term: Permanent
Application Close: 30/05/2024 Midnight Date of Interviews: TBC  

Job Description

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Job Details

Salary: £23,442
Pro-rata: £16,667
Location: Cross Campus
Hours: 30 hours per week, 39 weeks of the year
Contract Type: Permanent

Reference: SR1558

Job Overview:

Aligned with our commitment to Career-Focused Learning and fostering strong connections within our community and with local and regional employers, this role plays a crucial part in providing administrative assistance to the College Industry Placement Team across both the Seevic and Palmer's campuses. As a valued member of our dynamic and inclusive team, you will utilise your exceptional organisational and time management abilities to support the Industry Placement advisors, Team Leader, and Head of Work Experience and Careers, ultimately contributing to positive outcomes for our learners. Building constructive relationships with young individuals, employers, and fellow colleagues throughout the college will be a key aspect of this role.


Duties & Responsibilities

  • Assist in managing a Work Placement appointment booking service, ensuring smooth scheduling and coordination.
  • Coordinate and maintain the annual work experience schedule as part of the College Work Placement cycle.
  • Contribute to the development and maintenance of the Work Experience MyUSP dashboard, facilitating efficient tracking and management.
  • Provide administrative support for Work Placement and joint team events such as the Annual Careers Fair, drop-in workshops, and Industry Placement Awards.
  • Liaise with employers and learners to gather necessary paperwork and support the college work experience programme.
  • Conduct learner DBS checks as required for work placements.
  • Mark registers for the college work experience programmes to ensure accurate attendance records.
  • Conduct spot checks on student attendance at placements and document learner absence as necessary.
  • Coordinate the recording of placement hours and collect employer/student work placement feedback, ensuring timely submission.
  • Collaborate with case handlers to identify and create student placement profiles/success stories, highlighting achievements and experiences.


Job Requirements:

  • Appropriate professional qualification, or relevant experience of working in Administration


The right candidate will have:

  • Demonstrated experience as an administrator/coordinator is essential.
  • Strong proficiency in Microsoft Office programs is required.
  • Exceptional time management and organisational skills are necessary.
  • Accurate data input skills are crucial.
  • Ability to work both independently and as part of a team is essential.
  • Proactive attitude with a positive outlook is highly desirable.
  • Flexibility in approach to work is advantageous.
  • Confident and friendly demeanour when interacting with stakeholders is preferred.


Why choose us:

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn.
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities
  • Electric Vehicle Scheme*
  • Discounted gym membership.
  • Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
  • Hybrid Working available.
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance.

*subject to terms & conditions

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Information about the school

Contact Information

Millie Ray
Runnymede Chase, Benfleet
Essex, SS7 1TW
Telephone: 01268 756111
Email: recruitment@uspcollege.ac.uk

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