Job Description
Download printable version
Shape Our Future: Regional Administrator
Location:Essex Region - Based at Hylands Regional Office (Chelmsford) when required, with hybrid elements (dependent on business requirements)
Work Basis:Full-time / Flexible / Hybrid
Reporting To:Regional Primary Business Manager
Salary:Spot point £31,537
Role:37Hr/Wk, 52 Wk/Yr. Monday to Thursday - 8:30 am to 4:30 pm, & Friday 8:30 am to 4:00 pm
Role Overview
Are you passionate about creating a supportive, thriving environment where children and people can succeed? Do you have an eye for detail and a collaborative spirit?
We are looking for a dynamic and dedicatedRegional Administratorto join our Essex Regional Team. This is a fantastic chance to be part of a vibrant department committed to our vision: 'Achieving More Together.'
The Regional Administrator is responsible for overseeing all administrative and organisational processes within the region while maintaining strict confidentiality at all times. Serving as a crucial link between central teams and individual academies, this role ensures efficient operational workflow and compliance with Trust policies and statutory requirements. Forming part of a shared-service model supporting a number of academies, you will act as a key point of contact for schools and stakeholders, embodying the Trust's values, vision, and ethos.
Your key areas of focus will include:
* HR, Recruitment & Payroll Support:Facilitate new starter recruitment documentation, manage inductions, oversee leaver processes with the People Hub, maintain staff records in MIS and HR systems, and assist with payroll queries, expenses and returns to work.
* Compliance & Statutory Governance:Oversee and maintain the Single Central Record (SCR), conduct termly SRC audits, support the School Workforce Census, and manage secure record archiving in compliance with statutory retention.
* Local Financial Operations:Raise purchase orders, assist with local purchasing, monitor deliveries, returns, and lettings.
* Training & General Administration:Oversee staff training allocation, manage the regional team inbox, support school Office Managers.
We are looking for someone who has:
* Organisational and Prioritisation Skills: You must be able to plan and organise tasks effectively under pressure and manage a diverse portfolio of responsibilities.
* A flexible approach to working. Worked in an office and/or hybrid environment
* Initiative and Self-Motivation: You need the ability to work independently, use your own initiative, and take appropriate action without needing constant supervision.
* Confidentiality and GDPR Knowledge: You must maintain confidentiality at all times and possess a strong working knowledge of GDPR to handle sensitive staff and school data securely.
* Excellent communication skills: The role requires excellent listening skills alongside effective written and verbal communication, as you will serve as a key point of contact for schools, staff, and external stakeholders.
* IT Proficiency: You are expected to be experienced with ICT systems, specifically Google Suite or MS Office, and ideally familiar with school management information systems (MIS) and accounting software.
Investing in our employees wellbeing and career development is a priority for us, we can offer you:
* Excellent ongoing CPD, career development and vast promotion opportunities across the trust
* A comprehensive induction programme
* Friendly and supportive environment, where everyone is committed to a work-life balance
* The opportunity to be part of exciting development and innovative change
* Cycle to work scheme
* Free eye tests
* Employee Assistance Programme - free & confidential advice on a variety of subjects ranging from physical and mental health to financial help
If you would like to have an informal discussion before applying, please contact Kenneth Sheard, Regional Business Manager, via kenneth.sheard@tkat.org before the closing date.Internal applicants should discuss this role with their line manager before submitting an application form via the internal recruitment page on the one stop shop.
About TKAT
The Kemnal Academies Trust (TKAT) is one of the largest Multi-Academy Trusts in the South & East of England with 45 Primary and Secondary Academies in the TKAT Family. Our ultimate aim is to ensure we drive educational standards through the provision of outstanding teaching, leadership and learning for all. Within the #oneTKATfamily, the shared and common purpose is to work together as a community of schools to ensure that every child, whatever their background, receives a high quality education. We place a high value on collaboration; 'achieving more together', giving staff the opportunity to come together and learn, ensuring a shared sense of purpose across our network and by sharing expertise across the TKAT family.
We have a flexible approach to interviews and can offer a range of dates and times to suit your personal circumstances.
We reserve the right to close the vacancy early should we receive a significant number of applications.
Safeguarding
TKAT is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Offers of employment will be subject to the full safer recruitment process, including an enhanced disclosure and barring service check.
Flexible working
TKAT recognises the value of enabling our employees to develop their career and balance this with their commitments and interests outside of work. In TKAT we promote flexible working practices and opportunities to promote a positive work life balance.
Our Commitment - Equal, Inclusive, Diverse
TKAT is committed to inclusion, diversity and equality of opportunity by encouraging and welcoming differences, listening to individual experiences, aspirations and accomplishments and learning how to grow better together. We welcome applications from all suitable candidates, regardless of any protected characteristic.
Access to interview
Be Who You Are at TKAT - should you be selected and invited to interview please let us know if you require us to adapt the recruitment process to enable you to participate as your authentic self. We want applicants to be able to engage with us in ways that support who they are and we are committed to making adjustments within the recruitment process and within the workplace.