Administration Assistant

Job Description

Job Title: Administration Assistant

Responsible to: Headteacher

Salary Grade Range: NJC Point 4 to 5 (Actual Salary £21,736.19-£22,079.69)

Hours of Work: 8.00am to 4.00pm Monday to Thursday

8.00am to 3.30pm Friday - 37 hours per week

Weeks Worked: 45 Weeks Term-time only; including school inset days

St Joseph's Catholic Primary School are seeking to recruit a committed and organised Administration Assistant to work in the main school office who has:

· Outstanding interpersonal and communication skills

· Good ICT skills with the ability to use a variety of office-based packages.

· Good organisational skills

· The competence to use their own initiative and has a calm friendly and professional manner.

· A strong attention to detail

· The ability to complete tasks with competing deadlines.

Please see the school's website for further details and an application form or email recruitment@assisicatholictrust.com for details to be sent to you. Completed application forms should be returned to recruitment@assisicatholictrust.com

Applications are welcome from individuals of all religions who support the Catholic ethos of our school.

Purpose: To work in the main school office alongside the current administration assistant

Job Description:

Reception

· Provide friendly, professional, and effective first point of contact for callers, parents, students, visitors, supply staff, contractors, Governors and other stakeholders for the school.

· Manage communications such as telephone calls/visitors/emails and efficiently pass messages on, in a timely manner.

· Ensure school security arrangements are maintained, ensuring effective safeguarding procedures

· Provide hospitality for visitors to the school.

· Maintain the school reception area to a neat, tidy and clean appearance ensuring the school is shown at its very best at all times.

Administration

· Provide general clerical support

· Sort and distribute mail and prepare outgoing post

· Assist with recording of attendance of pupils and record absences

· Assist in the recording of school lunches

· Coordinate the organisation of educational visits

· Coordinate school communications including via social media channels

· Manage school calendar

· Assist in completing pupil registers; and maintaining accurate pupil records

· Management of the school's payment system

· Manage school office email inbox

Welfare

· Administer first aid/medications as and when required

· Maintain an accurate record of incidents

· To assist in the general welfare of pupils

The duties above are neither exclusive nor exhaustive and the postholder may be required from time-to-time to undertake other duties within the school as may be reasonably expected.

Person Specification:

Essential

· Flexibility, patience and a good sense of humour

· The ability to be proactive and use initiative and work well under pressure

· Computer Literate

· Good communication skills with a range of staff, pupils and external contacts

· Good interpersonal skills

· Good organisational skills and attention to detail

· To be able to work as part of a team

· Sympathy with the school's religious nature and ethos

Desirable

· Use of school information system/payment system (Bromcom, MCas)

· Knowledge of child protection and safeguarding policies

· Experience of working with MS teams/Google workspace

· Experience of working in a school environment

· First Aid training

Information about the School

St Joseph's aims to create and sustain an environment in which all people involved - children, staff and parents - may grow in their faith and in their love of God developing respect for themselves and an awareness of the needs and gifts of others.

We wish all children in our care to be happy and independent in a positive and encouraging atmosphere developing their own potential.

The school also undertakes to help and support the parents who are the first and most important educators of their children.

St Joseph's Catholic Primary School is a member of the Assisi Catholic Trust of schools. The aim of the Trust is to provide the children in its care with the best possible education within a caring and supportive Catholic ethos.

We will support the spiritual, moral, social, cultural and physical development of each child, as well as maximising progress, achievement and attainment to ensure their intellectual growth and to fulfil their potential.

Our Schools are: • Holy Family Catholic Primary School, Benfleet • Our Lady of Lourdes Catholic Primary School, Leigh-on-Sea • Our Lady of Ransom Catholic Primary School, Rayleigh • Sacred Heart Catholic Primary School, Southend-on-sea • St Helen’s Catholic Primary School, Westcliff-on-sea • St George’s Catholic Primary School, Shoeburyness • St Joseph’s Catholic Primary School, Canvey Island • St Teresa’s Catholic Primary School, Rochford • St Thomas More High School, Westcliff-on-sea