School Administrator

Widford Lodge School, Chelmsford
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Job Ref No. ECC6005-14S Position Type: Administration Pay Range: Attractive
Position Start Date: 24/05/2021 Contract Type: Full-time Contract Term: Temporary
Application Close: 14/04/2021 Midday Date of Interviews: 22nd April 2021  

Job Description

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School Administrator

Job Purpose:
The School administrator will support the efficient and effective running of school administration tasks.

Reporting to:
Office Manager

Full-time (term-time only plus some days in school holidays + Inset days) Maternity cover with possibility of becoming permanent.

Attractive salary


Main Duties:
· The post-holder will support all aspects of school administration as part of the school office team.

Administrative and Clerical
· To provide administrative support for the staff of the school including teaching, site and kitchen staff

· To manage the school mail including electronic mailboxes.

· To support effective communications with parents including by email and phone.

· To produce reports as required for the Headteacher, Proprietor and Inspectors

· To arrange supply staff when required.

· To maintain up to date staff lists.

· To manage the process for applying for staff training courses and to maintain an accurate record of staff training.

· To administer the school clubs, including Late Stay, including the sign-up process and liaison with external providers

· To liaise with representatives from the Friends of Widford Lodge (FOWL) to support the smooth arrangement and running of FOWL events

· To support the running of charity events by the school, including liaison with charities

· To arrange transport to school educational and sporting events

· To order consumable supplies and maintain effective stock control for the office.

· To report faults and malfunctions of office equipment


· To support the admissions process including contact with prospective parents, management of admission and waiting lists and admissions administration

· To manage the preparation of induction packs for new starters.

· To arrange tours of and visits to the school by parents and prospective pupils

School Finances (Computerised and Manual)
· To update the school's payment system to incorporate new trips, events, clubs and other items

· To arrange communication with parents and the collection of payments for school trips using SIMS Pay

Data Management
· To update and maintain all records within the school database system and provide reports; to carry out end of the year arrangements.

· To update and maintain computerised pupil records, including attendance, contact details, medical information, behaviour and achievement.

· To support the maintenance of the admissions register and processes for admission to and leavers from the school.

· To provide child protection and pupil records when requested.

· To complete statutory forms/returns for DfE, LEA and ISC.

· To undertake effective maintenance of all pupil records including archiving when necessary.

· To ensure that the school complies with the Data Protection and Freedom of Information Acts

· To manage the preparation and marketing of the school's Open Day

· To have responsibility for the preparation, updating and production of the school prospectus

· To produce and distribute the fortnightly school newsletter

· To have responsibility for updating the school website

· To have responsibility for the regular marketing of the school and school events, including through social media, press and advertising

Telephone and Reception:
· To provide first point of contact service for visitors, staff, parents and pupils in person and by phone

First Aid
· To administer first aid and medicine for pupils according to the relevant school policy

· To maintain accurate and comprehensive records


· To support recruitment processes

· To arrange staff training courses, monitor the expiry of training and ensure training is renewed

· To support the management of the school's Single Central Register

Support for the school
· To contribute to the maintenance of pupils' safety and security;

· To review and develop their own professional practice;

· To recognise confidentiality, child protection procedures, Health & Safety, and adhere to the policies of the School;

· To keep accident, incident records;

· To attend staff meetings;

· Any other duties appropriate to the post as directed by the school proprietor, Headteacher and line manager.

Information about the School

Widford Lodge is a unique and special learning environment. We have been instilling a love of learning in pupils between the ages of 2 ½ and 11 for over 80 years.

Widford Lodge aims to educate its pupils through a broad and balanced curriculum so that they can meet the challenges of the wider world.

Children of all abilities are educated in a purposeful, safe and secure environment where emphasis is placed on the traditional values of honesty, courtesy and respect of self and others. Since September 2018 we have been a Forest school.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.


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Information about the school

Contact Information

Sandy Burdge
Widford Road, Chelmsford
Essex, CM2 9AN
Telephone: 01245 352581

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