Job Description

School Administrator

Job Purpose:
The School administrator will support the efficient and effective running of school administration tasks.

Reporting to:
Office Manager

Hours:
Full-time (term-time only plus some days in school holidays + Inset days) Maternity cover with possibility of becoming permanent.

Pay
Attractive salary

Duties:

Main Duties:
· The post-holder will support all aspects of school administration as part of the school office team.

Administrative and Clerical
· To provide administrative support for the staff of the school including teaching, site and kitchen staff

· To manage the school mail including electronic mailboxes.

· To support effective communications with parents including by email and phone.

· To produce reports as required for the Headteacher, Proprietor and Inspectors

· To arrange supply staff when required.

· To maintain up to date staff lists.

· To manage the process for applying for staff training courses and to maintain an accurate record of staff training.

· To administer the school clubs, including Late Stay, including the sign-up process and liaison with external providers

· To liaise with representatives from the Friends of Widford Lodge (FOWL) to support the smooth arrangement and running of FOWL events

· To support the running of charity events by the school, including liaison with charities

· To arrange transport to school educational and sporting events

· To order consumable supplies and maintain effective stock control for the office.

· To report faults and malfunctions of office equipment

Admissions

· To support the admissions process including contact with prospective parents, management of admission and waiting lists and admissions administration

· To manage the preparation of induction packs for new starters.

· To arrange tours of and visits to the school by parents and prospective pupils

School Finances (Computerised and Manual)
· To update the school's payment system to incorporate new trips, events, clubs and other items

· To arrange communication with parents and the collection of payments for school trips using SIMS Pay

Data Management
· To update and maintain all records within the school database system and provide reports; to carry out end of the year arrangements.

· To update and maintain computerised pupil records, including attendance, contact details, medical information, behaviour and achievement.

· To support the maintenance of the admissions register and processes for admission to and leavers from the school.

· To provide child protection and pupil records when requested.

· To complete statutory forms/returns for DfE, LEA and ISC.

· To undertake effective maintenance of all pupil records including archiving when necessary.

· To ensure that the school complies with the Data Protection and Freedom of Information Acts

Marketing
· To manage the preparation and marketing of the school's Open Day

· To have responsibility for the preparation, updating and production of the school prospectus

· To produce and distribute the fortnightly school newsletter

· To have responsibility for updating the school website

· To have responsibility for the regular marketing of the school and school events, including through social media, press and advertising

Telephone and Reception:
· To provide first point of contact service for visitors, staff, parents and pupils in person and by phone

First Aid
· To administer first aid and medicine for pupils according to the relevant school policy

· To maintain accurate and comprehensive records

HR

· To support recruitment processes

· To arrange staff training courses, monitor the expiry of training and ensure training is renewed

· To support the management of the school's Single Central Register

Support for the school
· To contribute to the maintenance of pupils' safety and security;

· To review and develop their own professional practice;

· To recognise confidentiality, child protection procedures, Health & Safety, and adhere to the policies of the School;

· To keep accident, incident records;

· To attend staff meetings;

· Any other duties appropriate to the post as directed by the school proprietor, Headteacher and line manager.

Information about the School

At Widford Lodge we have around 220 pupils and have been instilling a love of learning in pupils between the ages of 2 ½ and 11 for over 85 years.

Today we are proud to provide a caring, inclusive and diverse environment for our school community, offering a broad and balanced academic curriculum in a stimulating setting full of opportunities in which children can thrive.

Our children go on to grammar, independent and state senior schools. We are a supportive and caring team, working in a collaborative environment.

Since September 2018 we have been a Forest school.