Clerk to Trustees

HEARTS Academy Trust, Wickford
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Job Ref No. ECC0-13 Position Type: Administration Pay Range: Points 7-11 (NJC April 2019)
Position Start Date: 01/09/2020 Contract Type: Part-time Contract Term: Permanent
Application Close: 01/06/2020 Midday Date of Interviews: To be arranged  

Job Description

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Clerk to trustees

15 hours per week flexible working with fixed meetings at various times (evenings included)

Term time only

Points 7-11 (NJC April 2019)

£6756 PA (FTE £19,554 + £609 outer fringe)

An exciting opportunity has arisen to appoint a Clerk to trustees for the HEARTS academy trust. The successful applicant will be supported by senior staff and the Chair of Trustees to manage the preparation, organisation and implementation of trustee meetings. The Clerk will ensure all governance follows national guidelines and good practice, supporting the trustees' aim of providing a high quality education for all pupils and being the employer of choice for educational professionals. The Clerk will also be the Company Secretary and responsible for ensuring Company House records are updated.

Trustees hold six meetings a year and the successful candidate will manage these meetings from the beginning, writing the agendas, requesting the relevant papers, uploading information to the portal, taking minutes and distributing actions. The Clerk will be the main point of contact for trustees and the link between staff and the board. The Clerk will be responsible for recruiting new trustees, ensuring their appointments are in line with good practice and are suitably skilled for a 21st century multi-academy trust. The successful candidate will source national training and guidance and disseminate this to the board and to local advisory boards, as well as delivering training in their area of expertise to Trustees, LAB members and staff.

Within the trust there are currently six schools and an alternative provision monitored by four local advisory boards (LABs). Each LAB meeting will be overseen by the Clerk who will set up the meetings online, set agendas and ensure the meetings are run with the same high expectation of quality that the trustees expect. The Clerk will monitor the minutes and train local clerks where necessary.

The Clerk will be highly organised and proficient in IT solutions, using all Microsoft packages and willing to learn specific governance and educational software. Clerk training is available for the right candidate and mentoring with another trust will be encouraged. The Trust is an equal opportunities employer. If we receive enough high quality applicants we will close this vacancy early, therefore we advise that you do not delay applying.

Information about the Trust

HEARTS is a friendly, innovative Trust of six schools in the south of Essex. Our values are central to all that we do and we work tirelessly to ensure the happiness, self-esteem, achievement, respect and responsibility, truth, spirituality and service are welded into the curriculum to ensure our pupils are well-rounded individuals who are ready to face the challenges offered to them.

Schools within the Trust include two Outstanding Infant schools, Wickford Church of England School and Hilltop Infant School, both in Wickford, joined by Hilltop Junior School. Briscoe Primary School in Pitsea has had a successful visit from Ofsted (March 2018). We have two small Primary schools in Rochford; Waterman and Stambridge Primaries have both been inspected by Ofsted and judged Good (January 2018).

The Trustees are committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share this commitment. This post will be subject to an enhanced DBS check, medical check, prohibition from teaching check and at least two references. References are taken up prior to interview.

For further information about this vacancy and the Trust please visit our website at

Information about the School

HEARTS is a small innovative Academy Trust of six primary schools, an alternative provision for pupils with SEMH challenges and a teaching school. All provisions are based in the south of Essex. Our values are central to all that we do. We work tirelessly to ensure that happiness and hope, self-esteem, achievement, respect and responsibility, truth, spirituality and service are embedded into the curriculum. Our pupils are well-rounded individuals who are ready to face the challenges offered to them. These values are at the heart of all we do and fundamental to our working relationships as well as our pupils’ learning. We have high expectations of our employees and offer support and continued development opportunities for all. We expect our employees to live the HEARTS values in their work and relationships with other employees and the community.

All of our schools are judged good or outstanding.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.


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Information about the school

Contact Information

Penny Partridge
2 Mount Road, Wickford
Essex, SS11 8HE
Telephone: 01268 572672

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