Exams Officer

Job Description

Examinations Officer

Band 3 (whole Range)

Actual Salary: from £13,206 p.a to £16,420 p.a.

30 hours per week (39 weeks per year)

Reports to Office Manager, Assistant Headteacher, Deputy Headteacher, Headteacher

Liaison with Teaching staff, non-teaching staff, exam boards, students, parents

Job Purpose

* Administration and organisation of all aspects of External Examinations

* Administration for Pre-public Examinations and Internal Examinations

Safeguarding Responsibilities

* Demonstrate a commitment to keeping children and young people safe

* Report any disclosure made to you to the appropriate person

* Report any safeguarding concerns in the workplace to the appropriate person

* Maintain an awareness of the Trust policies in relation to safeguarding

Duties - Internal Exams

*Collect departmental requirements for internal examinations including Mock GCSE's

* Construct and distribute internal examinations timetables - venues and timing

*Produce letters to parents regarding examinations

*To liaise with Deputy Headteacher and/or SLT to oversee students' entry, exit and conduct during internal examinations

*Arrange invigilation for internal examinations

Public Exams - Key Stage 4

* Collect and send estimated entries to the Boards (between June and October)

* Download syllabuses, past papers and support material
* Distribute and disseminate communication from Examination Boards - regulations, INSET materials, syllabus availability, fees, provisional and final timetables etc.
* Access Arrangements, approved by SENCO, and Special Considerations - make application to the Boards by deadline
* Arrange training for exam invigilators and facilitators annually
* Examination entries - ensure correct syllabus, tier, modules are entered using SIMS Examination Module and A2C
* Set deadlines for examination tier movements and send Entry Amendment files to the Boards using A2C
* Non Exam Assessments & Coursework - set deadlines for HODs, enter marks/grades online for each exam board, check completion of all necessary paperwork and send to Board/Moderator by due dates
* Construct master examination timetable - allocate rooms and seating and arrange invigilation
* Liaise with Site Team - layout and setting up of examination venues
* Examination Clash control - ensure students affected know procedure
* Arrange supervision of students affected by clash of examinations
* Print and distribute individual student timetables and Candidates Notices
* Examination letters to parents
* Ensuring security of examination papers
* Examination stationery control
* Ensure correct papers, stationery, candidate numbers are in the exam rooms
* To organise with Deputy Headteacher/SLT the starting of examinations
* Ensuring invigilation rules and procedures adhered to, correct notices displayed
* Completion of examination registers
* Despatch of exam papers and registers to examiners
* Downloading results using A2C
* Printing and distribution of individual student results
* Dissemination of results and examiners reports to Senior Leadership Team and Heads of Department
* Request consent from students and apply for re-marks and/or re-moderation
* Checking and distribution of certificates

General

* To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
* To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
* Ensure that all duties and services provided are in accordance with the School's Equal Opportunities Policy
* The Sigma Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
* The duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher to carry out appropriate duties within the context of the job, skills and grade

Information about the School

The Thomas Lord Audley School is a high performing, over-subscribed 11-16 comprehensive school with just under 800 students (capacity 840), situated to the south of Colchester. It is the "most improved school in Essex" (Essex LA September 2016). It serves a diverse catchment area including Old Heath, Monkwick, Shrub End and the villages to the south of Colchester including the community of Mersea Island.

Categorised as good and rapidly improving in its recent Ofsted inspection, it has been commended for the quality of its leadership, the standard of its teaching, and the welfare, behaviour and achievement of its pupils.

On 1 September 2016, the school joined The Sigma Trust, a partnership of schools with The Stanway School, St Helena School, Clacton County High School, Monkwick Junior School and Monkwick Infants School and Nursery. In the past, the school has benefited from the Stanway Federation’s programme of seconding high quality staff between schools and the development of wide-ranging in-service training which has led to on-going school improvement. Working in collaboration with all the schools within The Sigma Trust can only enhance this development.

Safeguarding The Sigma Trust is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to safer recruitment process, including the disclosure of criminal records, online checks and other vetting checks. We ensure that we have a range of policies in place which promote safeguarding and safer working practice across our schools.