PA to the Senior Leadership Team and First Aid Coordinator

The Gateway Academy, Thurrock

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Job Ref No. ECC6905-72S Position Type: Administration Pay Range: £23,866 - £26,859 per annum pro rata
Position Start Date: Immediate Contract Type: Part-time Contract Term: Permanent
Application Close: 18/01/2019 Midday Date of Interviews: w/c 21 January 2019  

Job Description

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Staff at The Gateway Academy are expected to act with honesty and integrity; have strong educational knowledge, keep their knowledge and skills up-to-date and are self-critical; forge positive professional relationships; and work with parents/carers in the best interests of the students.


· Provide secretarial and administrative support to the Wider Leadership Team including effectively liaising with staff, students, parents and other stakeholders.

· Ensure that first aid provision across the Academy is highly efficient and all stakeholders are fully aware of their specific responsibilities.

· Be actively involved in the GLC Staff Wellbeing Group. Support new and existing staff with external matters, such as finding accommodation and in consultation with the Mental Health and Student Support Manager, provide information to staff regarding well-being and sign post them to relevant agencies that can support them.

· Mentoring key students who have been identified as needing additional support due to their medical conditions, supporting them with their reading skills and academics throughout the academic year.



· Ensure the staff census is accurate and completed on time by liaising with the relevant people across the Academy.

· Provide confidential secretarial and administrative support to the Wider Leadership Team.

· Provide confidential secretarial and administrative support to staff requiring assistance at Academy.

· Oversee the "Office Documents" email folder (this is generally where staff will email if they require any secretarial/administrative assistance).

· Carry out administration duties as deemed necessary by the Leadership Team.

· Take accurate minutes at meetings as required.

· Take minutes at a GLC Task Group once a half term from 3.30 pm to 5.00 pm

· Produce faculty/department letters and documents as required in the correct format.

· Undertake reception duties / cover Student Services and library as required and ensure all post regarding the Academy is processed.

· Maintain and update relevant lists, including telephone lists, etc.

· Maintain internal stationery stock levels and fulfil any orders as necessary and ensure correct budgets are charged.

· Carry out general office duties to include filing, photocopying, shredding, franking as required.

· Carry out duties across the Academy at break time and lunchtime, ensuring the safeguarding and welfare of all students.

· To provide general clerical support as required.

· Consistently modelling the positive attitudes, values and behaviour which are expected of students at all times.


· Administer first aid to students, staff and visitors as required, in keeping with the GLC Policy, to liaise and provide support to Student Services with regard to medical/first aid issues including PEEPs and Care Plans.

· Liaise with parents/carers regarding students' sickness/injury and outside clinical staff specialising in a student's condition.

· Have oversight of all matters relating to sick or injured children/staff, collating all accident/incident logs.

· Have adequate up to date First Aid at Work training to include paediatric certificate, sickle cell awareness and EpiPen training.

· Liaise with Health & Safety Manager to ensure all procedures are in place following DfE and HSE Guidance on first aid for schools and report to RIDDOR when necessary.

· Order and ensure that first aid supplies comply with ECC requirements to include maintenance of supplies as required and maintain the budget for first aid.

· Keep up to date records of current medical procedures for students/staff that have potentially serious medical conditions, safe storage of medicines as required to include EpiPens, diabetes back up and asthma pumps etc., put action plans in place as necessary and to ensure care plans are up to date and in place.

· Be responsible for organising all first aid training for staff and maintaining training logs.

· Mentoring key students who have been identified as needing additional support due to their medical conditions, supporting them with their reading skills and academics throughout the academic year.

· Ensure records of all current medical procedures for students/staff are kept up-to-date. Copies of these booklets can be located in the Medical Room/Head Teachers' Office/Progress Leads Offices.


· To be actively involved in the GLC Staff Wellbeing Group.

· To be responsible for the planning and collection of monies for staff theatre trips in liaison with the Finance Supervisor.

· To update the staff wellbeing board on a regular basis.

· To liaise with new staff regarding their induction period and offer support regarding accommodation, opening bank accounts,etc if deemed appropriate.

· Support the staff well-being programme and carry out necessary actions in liaison with the Mental Health and Student Support Manager.


· Make a positive contribution to the wider life and ethos of the Academy.

· Develop effective professional relationships with colleagues, knowing how and when to draw on advice and specialist support.

· Communicate effectively with parents/carers with regard to students' achievements and well-being.


All staff are expected to demonstrate consistently high standards of personal and professional conduct. Staff working in the Academy uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside the Academy by:

· Treating students with dignity, building relationships rooted in mutual respect and at all times observing proper boundaries appropriate to a staff member's professional position.

· Having regard for the need to safeguard students' wellbeing, in accordance with statutory provisions.

· Showing tolerance of and respect for the rights of others.

· Not undermining fundamental British values, including democracy, the rule of law, individual liberty and mutual respect and tolerance of those with different faiths and beliefs.

· Ensuring that personal beliefs are not expressed in ways which exploit students' vulnerability or might lead them to break the law.

Staff must have proper and professional regard for the ethos, policies and practices of the Academy in which they work and maintain high standards in their own attendance and punctuality.

Staff must have an understanding of and always act within, the statutory frameworks which sets out their professional duties and responsibilities.

Other professional requirements and duties include:

· Setting a good standard of behaviour and being a good role model for children, supporting Academy Policies on behaviour and discipline and sharing responsibility for the behaviour of all children in the Academy.

· Establishing good relationships with parents/carers, creating trust and confidence, communicating with parents/carers about general Academy issues, curriculum matters, and individual children's progress.

· Developing and maintaining effective systems for communication with staff and the Head of School to ensure continuity of learning, consistency of approach and message.

· Informing the Head of School of any concerns of parents/carers in relation to work or other aspects of education at the earliest opportunity.

· Taking shared responsibility for the care and appearance of the Academy's environment and to encourage all children to have pride in their Academy.

· Being mutually supportive of other staff and the Head of School, to foster good working relationships and a happy working environment.

· Participating in any arrangements for the appraisal of your performance.

· Maintaining Academy confidentiality at all times.

· Ensuring you are aware of your common law duty in relation to the health, safety and welfare of the children in the Academy or when leading activities off the Academy's site and that all such procedures are followed in line with the Academy's Policies and Procedures.

· Knowing the legal responsibilities in relation to the Race Relations Act 1976, Sex Discrimination Act 1975, Children's Act 1989, Child Protection procedures, appropriate physical contact and physical restraint of students and other relevant DFE circulars.

Information about the School

The Gateway Academy is part of the larger Gateway Learning Community (GLC): a partnership of local primary and secondary schools committed to working together to achieve the highest educational standards for the whole community and is a friendly school that values teamwork and high achievement in all areas of our work with young people.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.


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Information about the school

Contact Information

Spyros Maravegias
Marshfoot Road, Chadwell St Mary
Essex, RM16 4LU
Telephone: 01375 489024

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