Job Description
Download printable version
Hamstel Infant School & Nursery, Hamstel Road,
Southend-on-Sea, Essex SS2 4PQ Tel: 01702 468461
Email: bursar@hamstel-inf.southend.sch.uk
Office Manager
Level 7 SCP 26-33 - £ 23,866 to £ 29,909 pro-rata
37 hours per week, term time plus 3 weeks (£ 21,970 to £ 27,532 actual)
Expected start date ASAP
We are looking to appoint an Office Manager for our large, 5 form entry, Infant and Nursery School. Hamstel Infant School and Nursery prides itself on being a child focused caring community; one in which all stakeholders views are valued. We are proud to be held in high esteem by our families and the local community and wish to share this valued position with the right candidate. We are an inclusive, nurturing school with two Nurture bases, a DfE registered Autism Unit and a Speech and Language Base. The school has excellent facilities for Outdoor Learning and an indoor swimming pool. Hamstel Infant School and Nursery is an academy and part of the Portico Academy Trust. Portico Academy Trust aspires to be at the heart of the local communities it serves. We aim to deliver to local families an excellent primary education and create new opportunities for our pupils.
The successful applicant will be enthusiastic, highly organised, professional and flexible. A good sense of humour is also a must. Experience of working in a school environment and a good working knowledge of SIMs, Excel and Word.
Main scope of the job:
To manage a comprehensive administrative organisation support service to the school.
To monitor the development and implementation of quality procedures and systems throughout the school on administrative matters to ensure that the schools needs are met and public relations are enhanced.
Responsible for the line management and performance management of the administration team.
Ensuring that all queries to the office are answered effectively, efficiently and in a timely manner.
Acting as a personal assistant to the Headteacher and the senior leadership team, ensuring that they are kept fully informed of issues within the school.
To be responsible for the whole school calendar and annual workload schedule.
To act as communications lead for the school including the school web site management.
To oversee the admission of all pupils to the School and Nursery, ensuring the accuracy of input of pupil data into SIMs, parent communication system and production of pupil and class lists.
To manage the pupil admissions and leavers by corresponding with the local authority and parents.
To manage the input of all data into the school's management, assessment and communications systems.
To manage the Reception intake ensuring that the ranking of pupils is in accordance with the current school's PAN to prevent any ground for appeals.
To ensure all documents pertaining to the Local Governing Body are up to date and stored securely.
Ensure the security of school data is maintained at all times and is compliant with current data protection regulations including GDPR.
Assist with preparation and minute taking of senior leadership meetings and early morning meetings as required by the Headteacher.
To lead on the provision of First Aid requirements across the School and Nursery.
We are committed to safeguarding and promoting the welfare of children and young people. Applicants will be required to undertake pre-employment checks which will include References, Health, Right to Work in UK, DBS and a Declaration that neither they nor anyone who lives in the same household is a disqualified person under the Childcare (Disqualification) Regulations 2009.
For more information and to request an application pack, please contact Karen Burchell on 01702 468461.
Closing Date: 4th June 2018 at 4pm
Information about the School
At Hamstel Infant School and Nursery there is always a warm welcome awaiting you in
an environment that is both happy and safe. Our special motto is ‘We Care…’ and
this is fundamental to everyone and everything we do. Our school is an inclusive,
caring and vibrant educational learning space that has grown to four forms of entry
with a Nursery of 48 full-time equivalent places.
We have a fabulous team of committed and enthusiastic staff and Governors, all of
whom are supported by the excellent resources we have on a spacious site, with well-resourced facilities and the expertise to provide your child with unique opportunities for learning. We have a large team of highly dedicated professionals who are committed to guiding the children’s learning and development to enable them to reach their full potential. Our team uses a whole school nurture approach to guide children with their personal and social skills in order to prepare them for life-long learning.
We are a very inclusive school and pride ourselves in treating every child and family as individuals. We encourage all our children to achieve their best and grow into thoughtful, kind and considerate members of the school community and society as a whole. We take great pride in sharing our school’s many achievements and special awards to advance our
skills and support others too