Job Description
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Job Description
Position: Admin Assistant / Receptionist
Responsible to: Pre-School Business Manager
Purpose of Job: To provide a warm and welcoming reception to all Pre School visitors.
To be the first point of contact either in person or on the phone and to take messages where appropriate.
To be part of the office team to provide the smooth running of the Pre School.
Hours: 12.00 - 3.45 Mon - Fri
Main Duties:
• To be the first point of contact either face to face or via telephone to Pre School parents, visitors and community centre users.
• To ensure the Pre School visitor protocol is complied with, including the issuing of visitor badges.
• To ensure that the office and corridor creates a good impression for visitors
• To take clear messages and to pass these onto the relevant person for action
• To check and sign for deliveries
• To re stock cupboards and undertake stock control
• To undertake general administration for staff members.
• To undertake photocopying
• To produce weekly snack menus
• To undertake filing ensuring confidentiality is maintained
• To produce flyers for upcoming events
• To assist with the monthly newsletter
• To distribute documents to parent / carers/ other agencies
• To communicate via e mail
• To undertake typing of various documents
• To ensure registers/ passwords/ contact details remain updated at all times
• To develop and maintain good working relationships with staff and main stakeholders
• Update the school website and Facebook accounts
• To set out the meeting room relevant to meeting requirements.
• To provide hospitality for Pre School meetings
• To support with fundraising activities and sourcing prizes
• To assist with sorting the post and sending of outgoing post
• To support staff at the start and end of day with tidying classrooms and communal areas.
• To regularly monitor first aid boxes and re stock as necessary identifying items for ordering.
• To keep up to date with current skills by attending courses, reading documents, articles etc as required to fulfil this role and attend training to support this role.
These duties are neither exclusive nor exhaustive and the post holder may be required by the Pre School Manager / Business Manager to carry out appropriate duties in the context of the job role, skills and grade.
The Trustees are committed to safeguarding and promoting the welfare of children, all staff are expected to share this commitment. The successful candidate will be subject to enhanced Disclosure and Barring clearance.
Information about the School
Come and work for us we were recently awarded an Essex Teaching Award and a Pride of Essex Award.
We have highly skilled staff, bright and colourful classrooms, a stimulating outside hard surface garden and fantastic forest school area with an outdoor classroom. We have fun whilst learning and create the most amazing opporutunites for our children.
We offer funding for 2,3+4 year olds and are open every day from 08.45 to 3.30.
We provide a uniform to wear and are committed to supporting staff Continuing Professional Development.
We are a small dedicated team who strive to improve the educational outcomes for children as well as extending the children's life experiences through visits, outings and in house opportunities.
Call us now for an informal chat or to arrange a visit
01255 672189 / walton.preschool@googlemail.com.