Receptionist / Admin Assistant

Westlands Community Primary School, Chelmsford

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Warning - This Vacancy is now Closed!

Job Ref No. ECC2879-68S Position Type: Administration Pay Range: Band 2 point 11 - mid point
Position Start Date: Immediate Contract Type: Part-time Contract Term: Permanent
Application Close: 17/01/2019 Midnight Date of Interviews: TBC  

Job Description

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Job Title: Receptionist and School Administrator

The duties and responsibilities will include:


· Ensuring the provision of a pleasant and welcoming reception as first point of contact for parents and visitors to the school in person and by telephone.

· Deal with enquiries and provide information and advice about the school and school activities for parents, pupils and visitors both in person and by telephone.

· Maintain & update manual and computerised records/management systems

· Provide routine clerical support e.g. photocopying, filing, emailing, complete routine forms

· Upload data and produce reports as required

· Undertake typing and word-processing

· Provide administrative and organisational support to the Office Manager

· Provide assistance with children's First Aid and update records as required

· Contribute to the overall ethos/work/aims of the school

· Establish constructive relationships and communicate with other professionals

· Sort and distribute post and email accounts

· To keep the school office and reception area as an orderly, pleasant and efficient working environment

Required Skills

· Previous Reception experience

· Previous school based office experience preferred

· Proficient in using IT systems, including Microsoft Windows and Office packages

· GCSE qualification, Grade A-C (or equivalent) in English and Mathematics.

· A willingness to participate in and a commitment to training and professional development

· First Aid Certificate an advantage

Personal Specification:

· Excellent communication skills, both written and oral

· Good interpersonal skills

· Confident user of ICT

· Integrity

· Flexibility and ability to adapt

· Proactive rather than reactive and willing to seek advice and support where necessary

· Good planning and organisational skills

· Ability to prioritise workload and meet exacting deadlines

· Demonstrate discretion and sensitivity when dealing with all matters

· Ability to work independently and as part of a team

Visits to the school are welcomed before applying for this post. Please call for an appointment.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Information about the school

Contact Information

Mrs Melanie Gaskin
Westlands Community Primary School
Beeches Close, Chelmsford
Essex, CM1 2SB
Telephone: 01245 251700

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